Credit Card Security Policies


Version 1.0 – 07/04/2016


This document is the property of UK-Bright-Ideas LTD; it contains information that is proprietary, confidential, or otherwise restricted from disclosure. If you are not an authorized recipient, please return this document to the above-named owner. Dissemination, distribution, copying or use of this document in whole or in part by anyone other than the intended recipient is strictly prohibited without prior written permission of UK-Bright-Ideas LTD.

Revision History

Changes Approving Manager Date
Initial Publication Christopher McLean 07/04/2016



This document explains UK-Bright-Ideas LTD’s credit card security requirements as required by the Payment Card Industry Data Security Standard (PCI DSS) Program.  UK-Bright-Ideas LTD management is committed to these security policies to protect information utilized by UK-Bright-Ideas LTD in attaining its business goals.  All employees are required to adhere to the policies described within this document.

Scope of Compliance

The PCI requirements apply to all systems that store, process, or transmit cardholder data.  Currently, UK-Bright-Ideas LTD does not store cardholder data in electronic format, nor does it process or transmit any cardholder data on their systems or premises.  Retention of cardholder data, if any, shall be limited to paper reports or receipts.

Due to the limited nature of the in-scope environment, this document is intended to meet the PCI requirements as defined in Self-Assessment Questionnaire (SAQ) A, ver. 3.0, released February, 2014.  Should UK-Bright-Ideas LTD implement additional acceptance channels, begin storing, processing, or transmitting cardholder data in electronic format, or otherwise become ineligible to validate compliance under SAQ A, it will be the responsibility of UK-Bright-Ideas LTD to determine the appropriate compliance criteria and implement additional policies and controls as needed.

Requirement 9:  Restrict Physical Access to Cardholder Data

Physically Secure all Media Containing Cardholder Data

Hard copy materials containing confidential or sensitive information (e.g., paper receipts, paper reports, faxes, etc.) are subject to the following storage guidelines:

All media must be physically secured. (PCI requirement 9.5)

Strict control must be maintained over the internal or external distribution of any kind of media containing cardholder data.  These controls shall include: (PCI requirement 9.6)

Media must be classified so the sensitivity of the data can be determined. (PCI Requirement 9.6.1)

Media must be sent by a secure carrier or other delivery method that can be accurately tracked. (PCI Requirement 9.6.2)

Any transfer of media must be explicitly approved by an appropriate member of management. (PCI Requirement 9.6.3)

Strict control must be maintained over the storage and accessibility of media containing cardholder data. (PCI Requirement 9.7)

Destruction of Data

All media containing cardholder data must be destroyed when no longer needed for business or legal reasons. (PCI requirement 9.8)

Hardcopy media must be destroyed by shredding, incineration or pulping so that cardholder data cannot be reconstructed. Any container storing information prior to destruction must be secured (locked) to prevent unauthorized access to the contents. (PCI requirement 9.8.1)

Requirement 12:  Maintain a Policy that Addresses Information Security for Employees and Contractors

Service Providers

UK-Bright-Ideas LTD shall implement and maintain policies and procedures to manage service providers. (PCI requirement 12.8)

This process must include the following:

  •  Maintain a list of service providers (PCI requirement 12.8.1)
  •  Maintain a written agreement that includes an acknowledgement that the service providers are responsible for the security of the cardholder data the service providers possess (PCI requirement 12.8.2)
  •  Implement a process to perform proper due diligence prior to engaging a service provider (PCI requirement 12.8.3)
  •  Monitor service providers’ PCI DSS compliance status (PCI requirement 12.8.4)
  •  Maintain information about which PCI DSS requirements are managed by each service provider, and which are managed by the entity. (PCI requirement 12.8.5)